Exhibitor Information & Resources

Included in your Exhibit Space Fees :

• All direct to dock shipment drayage fees - HUGE cost savings! 
• 8’ high burgundy and silver back drape.
• 3’ high burgundy side drape dividers.
• Company ID sign with company name and booth # hung on back drape
• (3) complimentary exhibitor registrations per 100 net square feet
  (example: 10x10 = 3; 10x20 = 6)
• FREE admission to all networking functions
• FREE publicity & marketing opportunities 
  • Company profile on the online floor plan, Show Guide and event mobile app
  • Customer VIP passes
  • Opportunity to Email Attendees Pre- or Post-Show
  • Use of Event logo & marketing collateral
  • Company press releases posted to event website
  • Registered press list & distribution of on-site press kits

*Exhibit spaces do not come carpeted or furnished.* All exhibitors are responsible for ordering their own booth furnishing, carpet, utlities and labor which are detailed in the Exhibitor Service Manual.

MOVE-IN DEADLINE = OCTOBER 23 @ 4:30 PM

MOVE-OUT DEADLINE = OCTOBER 27 @ 2:00 PM

Move-In Hours

Exhibitors must install their exhibit space during the following times:
*Direct to dock shipments will be accepted per the following schedule

• Thursday, October 19, 2023 – 8:00am – 4:30pm (400 nsf booths and larger only)
• Friday, October 20, 2023 – 8:00am – 4:30pm
• Saturday, October 21, 2023 – 8:00am – 12:00pm noon
• Sunday, October 22, 2023 – HALL CLOSED. NO LABOR AVAILABLE
• Monday, October 23, 2023 – 8:00am – 4:30pm

Exhibit Hall Hours

The Exhibit Hall is open to all registered attendees as follows:

• Tuesday, October 24, 2023 – 10:00am – 5:00pm
• 'Happy Hour' Welcome Reception held in exhibit hall from 3:00pm – 5:00pm.
• Wednesday, October 25, 2023 – 10:00am – 5:00pm
• Networking Reception with The ASSEMBLY Show will take place from 5:00pm - 7:00pm (held off the show floor).
• Thursday, October 26, 2023 – 9:00am – 2:00pm
• Morning Mingle & Breakfast held in exhibit hall from 9:00am - 10:00am.

Move-Out Hours

• Thursday, October 26 – 2:00pm – 7:00pm
• Friday, October 27 – 8:00am – 2:00pm

The Quality Show follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays.

Height Restrictions:

• Island & Peninsula Booths = 16 feet (some booth locations may have lower clearance than 16ft. - check with RES for your specific location height restrictions)
• Perimeter Booths = 4 feet in front half of both; 12 feet in back half of booth
• Linear Booths = 4 feet in front half of booth; 8 feet in back half of booth

Hanging Signs/Banners:
Hanging signs and banners are only permitted for Island and Peninsula booths, 20'x20' or larger.
The maximum height limitation on hanging signs/banners for The Quality Show is 16ft., meaning the top of a banner/sign may not exceed 16ft. Most banners/signs are hung 11' from the ground to the bottom of the banner. There are some booth locations that have lower clearance than 16ft - we recommend you run any plans for a hanging banner by show management ([email protected]).

Further information on height restrictions or hanging signs please reference the Exhibitor Services Kit or please contact:
Brian Kester, Rosemont Exposition Services, Inc.
[email protected] | 847-993-4654

DISCOUNT DEADLINE = OCTOBER 3, 2023

Rosemont Exposition Services (RES) is the official show decorator. The RES Exhibitor Services Manual includes important details and deadlines for booth furniture, carpet, electrical, labor, shipping and other important services you may need for your booth at The Quality Show. Required: Every exhibit space must have carpet or floor covering.

Download Exhibitor Service Kit

DISCOUNT DEADLINE = SEPTEMBER 29, 2023

Take the next step in your booth traffic funnel by ordering lead retreival. Capture the great conversations for post-event discussions, relationship-building and long-term marketing.

On every attendee’s badge there is a QR code that will serve as their electronic business card. This QR code contains each attendee’s full contact information. ATS Lead Retrieval is the perfect tool to capture, collect and manage all of your leads efficiently.

• Easy to scan & capture attendee contact + key demographic information.
• Digital qualifiers & note taking
• Lead data available in real-time & post event (saved in Cloud for up to 60 months)
• Onsite technical support included
• Easily manage your exhibit booth team’s leads
• Customization and seamless integrations into your existing CRM system available.

Place your order directly through American Tradeshow Services (ATS) by deadline Friday, September 29, 2023 for the best rates.

Order Lead Retrieval

Questions? Please contact ATS directly at 985-240-5507 or email [email protected]

ADVANCE WAREHOUSE SHIPPING = SEPTEMBER 19 - OCTOBER 18, 2021
DIRECT SHIPPING = OCTOBER 19-23-only

Detailed shipping instructions are included in the Exhibitor Services Kit (pages 69-77).

Don't forget! Your exhibit space fees include ALL on-site material handling / drayage costs - but only if you ship direct to the convention center (not advance to the warehouse). This should be a significant cost savings to your company!

For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse at 847-678-0374. Normal warehouse hours are 7:00 am - 3:00 pm Monday through Friday.

• ADVANCE SHIPMENTS RECEIVED AT THE RES WAREHOUSE
  Advance shipments will be accepted at the RES warehouse beginning September 19, 2023. Shipments received at the RES warehouse by October 12, 2023 will be weighed, inspected and charged at a rate of $30.00 per cwt. (100 lb. minimum). This charge includes storage prior to the opening of the show and delivery to the Donald E. Stephens Convention Center loading docks. Shipments received at the RES warehouse after October 12, 2023, will be charged at the rate of $35.00 per cwt. (100 lb. minimum).
• DIRECT SHIPMENTS TO THE DONALD E. STEPHENS CONVENTION CENTER
  Materials unloaded at the Donald E. Stephens Convention Center are being provided by The Quality Show Managment. There will be no additional charges for this service, which also includes the re-loading of exhibit material at the conclusion of the event, as well the removal, storage and return of all empty crates and container.
• All vehicles must first check-in at the RES Marshaling Yard. Whether you will be shipping your booth freight via a company owned truck, a 3rd party shipping company, or in a personally-owned vehicle (POV), for the move-in of the show, all direct shipments to the Donald E. Stephens Convention Center must first check-in at the RES Marshaling Yard. The same procedure applies for move-out, i.e., all vehicles must first check-in at the marshaling yard before coming to the convention center to pick-up freight.
• RES Marshalling Yard (10005 Balmoral Ave., Rosemont, IL 60018)
  View map on page 71 of the Exhibitor Service Kit

REGISTRATION DEADLINE = SEPTEMBER 30, 2021 

Each exhibitor receives three (3) complimentary exhibitor registrations per 100nsf of paid exhibit space (ex: 10x20 = 6; 20x20 = 12). Exhibitors will be provided with a custom complimentary registration code via email to register their staff online. If additional badges are needed above and beyond the complimentary allotment, they can be purchased at a discounted rate. 

Register Now!
For assistance or to have your exhibitor code resent, contact: 

   Marissa Higgins
   Registration Manager
   844-644-7449
   [email protected]

DEADLINE = AUGUST 31, 2023

As an exhibitor you receive a company listing in The Quality Show on-site Show Directory and event mobile app. A standard directory listing includes company name, address, phone number, website, booth # and 100 word company profile.

All exhibitors will receive an email with a link to add/update your profile on The Quality Show interactive floor plan. The profile that is uploaded to the floor plan will be used to create each exhibiting company's directory listing in the Show Program and mobile app.

Make your company stand out in the Show Program and mobile app by upgrading to Premium Company Listing.

   Katie Abbott
   Senior Event Manager
   [email protected]

DEADLINE = SEPTEMBER 1, 2023

As a standard requirement for all Quality Show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing.

• Minimum policy limits of $1,000,000 per occurrence.
• Insurance coverage must be in force during during the lease dates of the event, October 19-27, 2023.
• Certificate Holder: BNP Media (2401 W. Big Beaver Rd., Troy, MI 48084).
• Named as additional insured: BNP Media and Donald E. Stephens Convention Center.

Proof of Insurance is Mandatory

Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please forward your proof of insurance to [email protected] and be sure to include the exhibiting company name and 'The Quality Show' in your message. 

Rainprotection Insurance program is valuable for:

• Exhibitors who do not have an existing insurance policy
• International Exhibitors whose insurance will not cover them at a show in the USA
• Companies who do not have the time to deal with all of the certificate arrangements, and need coverage immediately
• Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance
• Should there be a claim, it will not tarnish your policy and rates, and, unlike most corporate policies, there is no deductible

There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.

Order Your Exhibitor Insurance Today!

PRE-SHOW EMAIL REQUEST DEADLINE = SEPTEMBER 26, 2023

POST-SHOW EMAIL REQUEST DEADLINE = JANUARY 4, 2024

As an exhibitor, you have the opportunity to send an email to regsitered attendees that opted-in to receive third-party communications. Each exhibitor has the choice of sending one Pre-show OR Post-show email.

How it works: Exhibitor to create the HTML, Show to deploy on the exhibitors' behalf. Email must reference The Quality Show. Attendee contact information is not provided per BNP Media privacy policy.

Pre-show emails can be scheduled to deploy from August 25 - October 23, 2023. Post-show emails can be scheduled to deploy from October 27 - January 24, 2024. *Deployment dates are available on a first-come, first-served basis. Email request form must include email material (HTML) to schedule a date.

Please select the link below for more details and to get started.

Avoid list rental scams. The Quality Show does not sell registrant lists.

Increase your exposure at The Quality Show by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of quality engineers and manufacturing professionals.

One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the Show. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.

The Quality Show offers exhibitors several effective (and FREE!) ways to help get your company & brand out to the media.

• Post Your Company Press Releases on Event Website –
  The Quality Show will post up to five company press release on the Quality Show Industry News feed at no charge. We invite exhibitors to submit press releases on new product announcements, important company news or any features regarding your show participation. Complete the submission form to submit your press release today.
• Share Your Company News with the Invited & Registered Press –
  BNP Media has several publications under the Manufacturing sector. We are also very lucky to have a great relationship with ASQ Measurment and Inspection Divisions, Coordinate Metrology Society (CMS), and other media outlets. Many of them are working on their pre-show issues and planning show coverage. We encourage you to send press materials to all of the trade editors.
• Drop off Media Kits in the On-site Press Office –
  The Quality Show press room will be located at the Donald E. Stephens Convention Center in Rosemont, IL. Exhibitors are encouraged to display their information kits in the Press Room for easy access by the media. Up to 25 press kits may be dropped off in the Press Room on-site. We suggest you have copies on hand in your booth as well in case a reporter stops by. Have an interview scheduled? You are welcome to use the press room for those meetings.

Press Contact:
     Amy Riemer
     Media & Press Manager, The Quality Show
     978-475-4441
    [email protected]  

Stay Connected with The Quality Show
We encourage you to post your news to all of our social media channels about your involvement at The Quality Show.

Make sure to include our official event hashtag #QualityShow so you will listed on the Quality Magazine feeds. 

Some suggestions include ‘Looking forward to the #QualityShow, stop by our booth #' or ‘Come see our new products in booth # at the #QualityShow’.

DEADLINE FOR DISCOUNTED RATES = SEPTEMBER 20, 2023

Hotel Reservations:  PASSKEY™ managed by Executivevents is the only official housing vendor for The Quality Show. By booking in The Quality Show's official and approved room block you will receive considerable discounts on room rates. For best rates at the most popular hotels we encourage you to book your rooms early. All hotels in The Quality Show room block offer complimentary airport shuttles from O'Hare International Airport.
  Avoid companies falsely posing as a partner of Show. For your protection, only book via our official hotel partner, PASSKEY™ managed by Executivevents.

Parking: A public parking garage ($15.00) is located behind the Embassy Suites (across street from main entrance) and connected via skywalk. The Quality Show does not validate parking.